This can easily be achieved using conditional formatting. Let’s say you want to highlight every second month (i.e., February, April and so on) in this data set. Suppose you have a dataset as shown below:
#Excel shortcut for highlighting row how to
Not sure if I made myself clear, but on the off-chance that I did… Does anybody know if you can do this in Excel? Again, we’re talking about quickly highlighting an area within a set of BLANK cells.Watch Video – How to Highlight Alternate (Every Other Row) in Excelīelow is the complete written tutorial, in case you prefer reading over watching a video.Ĭonditional Formatting in Excel can be a great ally in while working with spreadsheets.Ī trick as simple as the one to highlight every other row in Excel could immensely increase the readability of your data set. This may be hard to explain, but believe me, it was an extremely helpful feature. You used it as a size template, and you quickly highlighted it with the other handy keyboard shortcuts available. You weren’t moving any of the the cell content, mind you, but rather the defined size-shape of the highlight area.įor this to really speed-up your work, you needed to (already) have a filled range somewhere in your worksheet of the desired size. Then you could move the highlight region around with arrow keys and such. In Lotus 1-2-3, you first highlighted a range and then tapped the dot/period key (.). So then, are there any Excel shortcuts to define new ranges in blank areas of your worksheet? Really big ranges should be highlighted with keyboard shortcuts like those discussed here.Terribly inefficient to use a mouse. Done.Įxcept that it doesn’t work so well with ranges that are very large and can’t be viewed all at once on the screen. Click and drag to highlight what you want.
If you’re using a mouse it’s dead simple. Maybe a single formula is to be copied to a matrix of various rows and columns, say. Sometimes we need to copy the contents of a filled range to a blank area - but the new range will be of a different size. Highly doubtful that it exists in Excel but it never hurts to ask. I think the first advanced GUI I saw was either Microsoft Word or Excel.įor many year’s I’ve been hoping to find a particular keyboard shortcut. I just use them to put my computer to sleep, or to change what happens when I start the computer, e.g., to enter the BIOS/UEFI setup, or to temporary change the boot order.īesides WordPerfect, there was a database program called dBase. I suppose this was much better than a GUI if that is what you mainly used, but a GUI is much better for non-experts.
#Excel shortcut for highlighting row windows
They didn’t have a Windows key back then. Each key could do multiple functions, depending on what key was pressed along with it (e.g., control, fn, shift). I think WordPerfect had a little template that you laid down on top of the Function keys (above your number keys). If I recall correctly, most tasks were done with key combinations. In ancient days, like 30 years ago, I have a recollection the GUI interface was not as developed as today. You ask “Did computer users know and use keyboard shortcuts and other tricks more in the past? ” Here is a combination of shortcuts that will work all the time: use Ctrl-End to jump all the way down, then Home to jump to the first cell of that row, and then Ctrl-Up to the last cell of the table with data. Home - Jumps to the first cell of the active row.End - Jumps to the last cell of the row with data.Ctrl-Home - Moves the cursor to the first left-most cell of the table.Ĭtrl-Home works all the time whereas Ctrl-End may jump too far down and to the right so that you may readjust the position again after the jump has been made.Ctrl-End - Moves the cursor to the last right-most cell of the table.It is still faster than using the Down-key or scrolling but not the fastest option. If you have lots of blank cells, you need to activate the shortcut multiple times. Ctrl-Up - The shortcut moves the cursor to the first row with data before a blank row.Ĭtrl-Down works well if there are no blank cells in the table.Ctrl-Down - The shortcut moves the cursor to the last row with data before the first blank row that is encountered this may be the last row in the table ideally, but only if there are not any blank rows in the table.Here are the keyboard shortcuts that you need:
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